Accounts Executive job description template (India, 2026)

What does a Accounts Executive do?

The Accounts Executive is the entry point into an accounts team: the person who enters purchase and sales invoices, raises customer invoices and e-way bills, processes expense claims, chases documents from colleagues and vendors, and prepares the schedules the Accountant reconciles and files from. In a smaller company the same person may also handle petty cash, courier and basic admin.

The role suits a commerce graduate with one to three years of experience, or a strong fresher with Tally training. The job description should be honest that the work is high-volume and detail-driven, and should say what the person will learn — GST, TDS, payroll — since progression is the reason good candidates take the role.

Accounts Executive responsibilities

Written as work the person does, not qualities they have. A responsibility a candidate can picture is one they can decide about.

• Enter purchase invoices, expense bills and payment vouchers in [Tally / Zoho Books] daily with correct ledgers, GST details and attached documents.
• Raise customer invoices, e-invoices and e-way bills accurately and on time from sales or dispatch inputs.
• Process employee expense claims against policy, and maintain the petty cash register and its reconciliation.
• Collect and file supporting documents — vendor invoices, agreements, approvals — so every entry is audit-ready.
• Prepare the bank reconciliation working and the vendor and customer ledger statements for the Accountant's review.
• Follow up with customers on outstanding invoices and with vendors on missing invoices or GST mismatches, keeping a log of each.
• Support monthly GST, TDS and payroll workings by preparing the underlying schedules.
• Handle routine bank work — deposits, cheque handling, KYC documents — and basic accounts admin.

Accounts Executive requirements and qualifications

Keep the required list to what you would actually reject a candidate for. Everything else goes under nice to have — a long required list mostly filters out the people you wanted.

• B.Com or equivalent, with 1 to 3 years in an accounts role; strong freshers with formal Tally training are considered.
• Working knowledge of Tally Prime or Zoho Books for voucher entry, invoicing and ledger reports.
• Basic understanding of GST on invoices — rates, GSTIN, place of supply — and of what a compliant invoice contains.
• Excel at a practical level: sorting, filtering, lookups and simple reconciliations.
• Accuracy under volume and the habit of keeping documents filed and traceable.
• Clear written and spoken communication for vendor and customer follow-ups in English and Hindi.

Nice to have

• Exposure to e-invoicing and e-way bill portals.
• Experience preparing TDS or GST workings under supervision.
• Familiarity with an expense or payroll tool.

Salary, CTC and terms for a Accounts Executive in India

State a CTC range. Postings without one get fewer and worse-matched applications, and the range is the first thing an Indian candidate looks for. Say how the CTC is made up — fixed, variable, and any statutory components — so the in-hand figure is not a surprise at offer stage.

• State the CTC and the in-hand figure, or the split into fixed and statutory components. At this level the in-hand number is the decision, and postings that only state CTC lose candidates at offer.
• State the working days and hours, and whether month-end needs extra time. Say whether overtime or compensatory leave applies.
• State that the role is in-office and where; accounts executive roles rarely work remotely because of documents and bank work.
• Say what the person will learn — GST filing, TDS, payroll — and the progression to Accountant. That line is what makes a good candidate pick this posting over a similar one.

Accounts Executive job description template

Replace every [placeholder]. Cut anything that is not true of your company — a generic paragraph is worse than no paragraph.

Accounts Executive — [Company name], [City]

Employment type: Full-time | Location: [City] / [On-site, hybrid or remote] | CTC: [range] per annum | Experience: [years]

About the role
The Accounts Executive is the entry point into an accounts team: the person who enters purchase and sales invoices, raises customer invoices and e-way bills, processes expense claims, chases documents from colleagues and vendors, and prepares the schedules the Accountant reconciles and files from. In a smaller company the same person may also handle petty cash, courier and basic admin.
The role suits a commerce graduate with one to three years of experience, or a strong fresher with Tally training. The job description should be honest that the work is high-volume and detail-driven, and should say what the person will learn — GST, TDS, payroll — since progression is the reason good candidates take the role.

What you will do
- Enter purchase invoices, expense bills and payment vouchers in [Tally / Zoho Books] daily with correct ledgers, GST details and attached documents.
- Raise customer invoices, e-invoices and e-way bills accurately and on time from sales or dispatch inputs.
- Process employee expense claims against policy, and maintain the petty cash register and its reconciliation.
- Collect and file supporting documents — vendor invoices, agreements, approvals — so every entry is audit-ready.
- Prepare the bank reconciliation working and the vendor and customer ledger statements for the Accountant's review.
- Follow up with customers on outstanding invoices and with vendors on missing invoices or GST mismatches, keeping a log of each.
- Support monthly GST, TDS and payroll workings by preparing the underlying schedules.
- Handle routine bank work — deposits, cheque handling, KYC documents — and basic accounts admin.

What we are looking for
- B.Com or equivalent, with 1 to 3 years in an accounts role; strong freshers with formal Tally training are considered.
- Working knowledge of Tally Prime or Zoho Books for voucher entry, invoicing and ledger reports.
- Basic understanding of GST on invoices — rates, GSTIN, place of supply — and of what a compliant invoice contains.
- Excel at a practical level: sorting, filtering, lookups and simple reconciliations.
- Accuracy under volume and the habit of keeping documents filed and traceable.
- Clear written and spoken communication for vendor and customer follow-ups in English and Hindi.

Nice to have
- Exposure to e-invoicing and e-way bill portals.
- Experience preparing TDS or GST workings under supervision.
- Familiarity with an expense or payroll tool.

Compensation and terms
- State the CTC and the in-hand figure, or the split into fixed and statutory components. At this level the in-hand number is the decision, and postings that only state CTC lose candidates at offer.
- State the working days and hours, and whether month-end needs extra time. Say whether overtime or compensatory leave applies.
- State that the role is in-office and where; accounts executive roles rarely work remotely because of documents and bank work.
- Say what the person will learn — GST filing, TDS, payroll — and the progression to Accountant. That line is what makes a good candidate pick this posting over a similar one.

How to apply
Apply with your resume through this page. We reply to every application, and shortlisted candidates hear from us within [number] working days.

Screening questions for Accounts Executive applicants

Five questions is the ceiling on ofper, and it is the right ceiling: a form that asks more than that costs applications. Use them for the things that decide a shortlist, not for anything the resume already says.

Questions, answered straight